01 / Name the purpose
Say who will read or receive the translation and what it needs to achieve. An internal business document and an official submission can require different deliverables.
02 / Get the recipient’s instructions
Ask the organisation for its current requirements: accepted language, translator credentials, supporting certification and file or print format. Include those instructions with the enquiry.
03 / Gather the complete source
Use clear, readable copies of every required page, attachment, stamp and endorsement. Identify the version to translate, including any amendments.
04 / Align the important details
Supply the name spellings used in supporting records. For business projects, share product names, a glossary or an earlier approved translation.
05 / Agree the deliverable
Confirm what the quote includes, the final format and the available delivery date. If your source changes, tell the team so the remaining scope can be checked.